How do you track a phone call? - CallTrack

Phone calls are one of the most common and effective ways of communication, especially for businesses. Whether you want to generate leads, close sales, provide customer service, or conduct market research, phone calls can help you achieve your goals. However, phone calls can also be a source of valuable data and insights, if you know how to track them properly. Tracking phone calls can help you measure the performance of your marketing campaigns, understand your customers’ behavior and preferences, optimize your sales and service processes, and improve your overall ROI. But how do you track a phone call? What are the tools and techniques that you need to use? And what are the benefits and challenges of phone call tracking?

What is Phone Call Tracking?

Phone call tracking is the process of collecting and analyzing data from phone calls, such as the caller’s ID, phone number, location, duration, and outcome. Phone call tracking can also involve recording and transcribing phone conversations, as well as using artificial intelligence (AI) to extract insights and feedback from them. Phone call tracking can be used for both inbound and outbound calls, and for both online and offline sources. Phone call tracking can help you answer questions such as:

• How many calls did you receive or make in a given period?
• Which marketing channels or campaigns generated the most calls?
• Which keywords or ads triggered the calls?
• Which geographic areas or demographics did the calls come from?
• What was the quality and sentiment of the calls?
• What was the conversion rate and revenue of the calls?
• How did the calls affect your customer satisfaction and retention?

How Does Phone Call Tracking Work?

Phone call tracking works by using different technologies and methods to track and attribute phone calls to specific sources and actions. Depending on your needs and goals, you can use one or more of the following phone call tracking techniques:

• Dynamic Number Insertion (DNI). This technique involves using a software or a service that automatically assigns and displays a unique phone number to each visitor who arrives at your website or landing page via an online source, such as a search engine, a social media platform, or an email. When the visitor calls that number, you can track the source and the path of the visitor, as well as the details and the outcome of the call. DNI can help you measure the effectiveness of your online marketing campaigns and optimize your website or landing page for conversions.
• Static Number Insertion. This technique involves using a dedicated phone number for each offline source or campaign, such as a billboard, a flyer, a TV ad, or a radio ad. When a customer calls that number, you can track the source and the details of the call. Static number insertion can help you measure the impact of your offline marketing campaigns and compare them with your online campaigns.
• Call Tracking Metrics. This technique involves using a software or a service that tracks and analyzes various metrics and data from your phone calls, such as the number of calls, the duration of calls, the time of calls, the location of calls, the caller ID, the call recordings, the call transcripts, the call ratings, the call outcomes, and the call revenue. Call tracking metrics can help you monitor and improve the quality and performance of your phone calls, as well as your sales and service processes.
• Call Intelligence. This technique involves using AI or machine learning to extract insights and feedback from your phone calls, such as the topics, the keywords, the sentiment, the intent, the satisfaction, and the pain points of the callers. Call intelligence can help you understand your customers’ needs and preferences, as well as their behavior and emotions, and provide them with personalized and relevant solutions.

How to Choose a Phone Call Tracking Provider?

There are many phone call tracking providers in the market, offering different features, pricing, and support. How do you choose the best one for your business? Here are some factors that you should consider when choosing a phone call tracking provider:

• Features. You should look for a provider that offers the features that match your needs and goals, such as DNI, static number insertion, call tracking metrics, call intelligence, call recording, call transcription, call routing, call scoring, call reporting, call analytics, and call integration. You should also look for a provider that offers a user-friendly and intuitive interface, as well as a reliable and secure service.
• Pricing. You should look for a provider that offers a transparent and flexible pricing plan, that suits your budget and usage. You should also look for a provider that offers a free trial, a money-back guarantee, or a pay-as-you-go option, so that you can test the service and see the results before committing to a long-term contract.
• Customer Reviews. You should look for a provider that has positive and authentic customer reviews, testimonials, and ratings, from reputable sources, such as Google, Trustpilot, Capterra, or G2. You should also look for a provider that has a high customer satisfaction and retention rate, as well as a low churn rate.
• Support. You should look for a provider that offers responsive and helpful customer support that is available 24/7, via phone, email, chat, or social media. You should also look for a provider that offers a comprehensive and updated knowledge base, FAQ, blog, or video tutorials, that can answer your questions and guide you through the service.

How to Set Up Phone Call Tracking?

Setting up phone call tracking can vary depending on the provider and the technique that you choose, but here are some general steps that you can follow:

• Sign up for a phone call tracking service. You can choose one of the providers that we mentioned above, or do your own research and find the best one for your business. You can also compare different providers and see which one offers the best features, pricing, and support for your needs.
• Create your account and log in to the dashboard. You can use your email, phone number, or social media account to create your account and log in to the dashboard. You can also customize your profile and settings, such as your name, company, industry, currency, timezone, and language.
• Choose your phone numbers and assign them to your sources or campaigns. You can choose local, toll-free, or international phone numbers, depending on your target market and audience. You can also choose the area codes and the numbers that you want, or use the ones that are randomly generated by the service. You can then assign each phone number to a specific source or campaign, such as a website, a landing page, a billboard, a flyer, a TV ad, or a radio ad. You can also label and group your phone numbers for easier management and analysis.
• Set up your call tracking metrics and call intelligence. You can set up various metrics and data that you want to track and analyze from your phone calls, such as the number of calls, the duration of calls, the time of calls, the location of calls, the caller ID, the call recordings, the call transcripts, the call ratings, the call outcomes, and the call revenue. You can also set up AI or machine learning to extract insights and feedback from your phone calls, such as the topics, the keywords, the sentiment, the intent, the satisfaction, and the pain points of the callers.
• Integrate your phone call tracking service with your other tools and platforms. You can integrate your phone call tracking service with your other tools and platforms, such as your CRM, your website, your landing page, your email, your social media, your analytics, or your advertising. This can help you streamline your workflow and data, as well as optimize your marketing campaigns and strategies.

How to Track a Phone Call?

Once you have set up your phone call tracking service, you can start tracking your phone calls and see the results and insights. Here are some steps that you can follow to track a phone call:

• Log in to your dashboard and view your call data. You can log in to your dashboard and view your call data, such as the number of calls, the duration of calls, the time of calls, the location of calls, the caller ID, the call recordings, the call transcripts, the call ratings, the call outcomes, and the call revenue. You can also filter, sort, and search your call data, based on different criteria, such as the source, the campaign, the date, the keyword, or the outcome.
• View your call reports and analytics. You can view your call reports and analytics, such as the call volume, the call trend, the call attribution, the call quality, the call conversion, and the call ROI. You can also compare your call data with your other metrics and data, such as your website traffic, your online conversions, your offline conversions, or your revenue. You can also export, download, or share your call reports and analytics, in different formats, such as PDF, CSV, or Excel.
• View your call intelligence and feedback. You can view your call intelligence and feedback, such as the topics, the keywords, the sentiment, the intent, the satisfaction, and the pain points of the callers. You can also use AI or machine learning to generate insights and recommendations, based on your call data and intelligence, such as the best time to call, the best offer to make, the best solution to provide, or the best follow-up to do.

The Power and Potential of Phone Call Tracking

Phone call tracking can also help you improve your return on investment (ROI) by optimizing your marketing strategies, increasing your conversion rates, enhancing your customer loyalty, and reducing your costs. However, phone call tracking also comes with some challenges, such as ensuring the quality and accuracy of the data, respecting the privacy and security of the callers, and complying with the relevant laws and regulations. Therefore, before you start tracking phone calls, you should be aware of the pros and cons of each method, and the best practices for using them.